Electronic Newsletter Issue 2010-09
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The average interruption takes 5 minutes and the average person gets 1 interruption every 8 minutes - coming close to 4 hours of the average workday. 80% of those interruptions are typically rated as having little or no value which creates almost 3 hours of wasted time per day.
"Often problems associated with time management are clear, however if it is not obvious who or what is abusing or helping with time, keeping a time log is one way to have written verification. Written verification offers not only what the problem is, but also a talking point on the issue so that finding a solution is more likely." -excerpt from book T.A.P.P. Steps in Time Management by Shirley Fine Lee.
A daily time log should be kept for a week to get good data for discussion. The time log should include the start and stop time of the interruption, the reason for or activity during the interruption, and who caused the interruption (including personal procrastination items).
Want more time management tips?
- Read 10 tips from May 2008 issue
- Review different planning skills from July 2005 issue
If your team or work group is having problems with time management, consider taking a time management evaluation individually and then using it as a group disucssion activity. Discuss where help may be needed as individual members and as a group.
A simple FREE Time Management self-evaluation from the book T.A.P.P. Steps in Time Management may be printed from http://www.shirleyfinelee.com/FreeForms.htm. If you use this form, discuss similar questions together. For example #2 and #7 are related to priorities, so as a team decide what high, medium, and low priority mean related to your team tasks. If your team needs help understanding priorities, see ideas in article on How to Organize Work and Projects According to Time Management Prioritization.
If your team or group seems to have time problems related to group appointments or team meetings, then consider doing a similar activity with a meeting evaluation or group evaluation. Free versions of these team forms may also be found on the same webpage as the time management self-evaluation.
If you are unable to play interview video in newsletter, go to
Time Management with TAPP Steps to view on blog.
"Until you value yourself, you will not value your time. Until you value your time, you will not do anything with it." - M. Scott Peck
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