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Electronic Newsletter                 Issue 2008-07


July 2008

In this issue Striking Statistic, Timely Tip, Group Gathering, Movie Minutes, and Quick Quote


This bimonthly

e-news is made available to further the mission:


To help organizations increase employee and system potential to produce results.




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  Copyright 2008
     Shirley Lee
All Rights Reserved




Striking Statistic


Typical meetings in America do not have prepared agendas 63% of the time.


Timely Tip


Anything worth doing is worth planning for.  So if a meeting is important, then it should be planned by creating an agenda.   Meeting agendas can greatly enhance meeting productivity. Agendas help focus the meetings and keep it on track to time restrictions. 


The most efficient meetings will start by following the 3T Rule for Meeting Agendas:

  • Time

  • Topic

  • Talker

See full article with how to use the 3 T's at http://ezinearticles.com/?id=1173077.


The best meeting agendas will include the 3 Phases of Value-Added Meetings:

  • Opening

  • Primary

  • Closing

See full article one what to include in the 3 phases at http://ezinearticles.com/?id=1205357.


Group Gathering


When I lead a meeting, at the beginning of each meeting I review the agenda and get everyone's agreement to it.  This makes it easier to stick to the timeframes and topics that everyone accepted at the beginning.  Sticking to the agenda results in a more productive use of time.


At the end of the meeting, I will review our progress against the agenda to show what we had accomplished.  As part of any meeting close, where a follow-up meeting will occur, I ask the group to come up with a tentative meeting list of topics for the agenda of the next meeting.  This motivates the group to make the next meeting highly successful too.


Movie Minutes


Click arrow to play YouTube video "Defining R.A!R.A! Meeting Management Approach" showing 4 components to better meetings, one of which is having an agenda. 

Or go to http://www.youtube.com/watch?v=hm9bfRYHB7Q



Quick Quote

"The majority of men meet with failure because of their lack of persistence in creating new plans to take the place of those which fail."  - Napoleon Hill





 Multi-Contributor Blog "To Be Productive" at


Professional consultants and coaches posting on this blog include:

Deborah Avrin

George Hendley

Shirley Lee

Carl Youngberg

Review the blog, add your comments and suggestions to those by these great writers, guest writers, and other  visitors.





BOOK ON www.Amazon.com

A Meeting Wizard's Approach

ISBN# 1-4196-5367-9











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