Electronic Newsletter Issue 2005-01
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and Team Building.
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According to a university study, there are more than 11 million formal meetings per day in the United States - more than three billion meetings per year.
According to the “Wizard of Whenã” , having meeting roles assigned is essential to effective results. However, many meeting members do not realize how key to an effective meeting their participationis. Meeting members need to understand the purpose of the meeting and the related problems or issues to be discussed. They need to feel free to provide input and ideas during discussions. They are responsible for doing research, taking actions, and helping with decision-making. Members, as well as the facilitator, are also responsible for the meeting flow toward achieving the primary purpose and especially for listening respectfully to others.
See also archive: 2004-11 on Facilitator Role.
Using a computer to store meeting records is a good idea in case questions about decisions come up later or for review if a decision still needs to be made on data or discussions from previous meetings. Meeting minutes can be typed using a word processing application and then sent as email attachment to interested parties. For tracking and recognition purposes, meeting member actions can be stored in a spreadsheet file or a project management tool that allows sorting by completion dates or member name. This makes it easy for group to see how far they have progressed on various projects, as well as allowing them to see who may have contributed the most. effort to any projects success.
See also archive: 2003-09 on Meeting Records.
Meetings may include short learning activities that teach the attendees some useful tip to enhance their problem solving or team-building skills. One activity that emphasizes the benefit of working together uses pictures of 20 famous people cut from magazines. Paste and number 10 pictures onto 2 large sheets of paper or poster board prior to meeting. Before meeting, post pictures on opposite sides of the room. At the meeting have everyone number a sheet of paper 1 through 10 and then try individually to name each person on the poster on their side of room. After they have done that individually, have each side combine into a team and then decide on their team answer for each number on their poster. Then have each individual grade their individual results and compare them to the team results. The team result is usually better then the individual.
"The usefulness of any meeting is in inverse proportion to the attendance. " - Lane Kirkland
Need an Experienced
Comments from others using an experienced, impartial facilitator include:
"Shirley is an excellent facilitator. When facilitating our team, her ability to remain impartial keeps everyone on track. Her ability to facilitate a productive meeting better utilizes everyone's time".
"Shirley's energy and enthusiasm are excellent examples for the rest of us. I have seen many occasions when Shirley was able to get a group moving just because of the enthusiasm she showed on the topic at hand. That is very contagious."
"If I had to pick the people who have had the most impact on the support team, Shirley would be at the top of the list. Through Shirley's leadership, team was able to set goals, adopt an organizational structure, and prioritize a list of action items."
"Shirley is an excellent facilitator and an expert on teaming. She keeps us on track in Quality Improvement team meetings, often suggesting different problem solving techniques."