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On an average day, there are 17 million
meetings in America. Assuming these meetings last about an hour each
and consist of 5 people averaging an hourly pay rate of $7. These
meetings could cost up to $595 million each year!
Click here to find more stats on-line.
According to the “Wizard of Whenã”
, having roles assigned for each meeting is essential to effective results.
A key meeting role is the facilitator. Meetings can always be improved
by having an experienced facilitator guide the process toward the desired
goal. The facilitator plans the meeting and conducts the meeting by
helping the meeting members use defined methods and set timetables for idea
generation, discussion, and decision making. The facilitator can be a
member of the meeting group or may be an impartial or neutral person
selected by the group to guide the meeting participants through and
important issue or decision where input from all members is necessary.
Many meetings today are
held via phone (teleconference), video-conference, or internet/intranet (net
meetings). These meeting require some technical expertise to implement
the structure and often are simple to arrange once that structure is in
place. However, these types of meetings will require an experienced
facilitator to insure the most effective use of time and technology to
accomplish the desired results.
Click here for detailed PC hints on-line.
Meetings can include short fun activities that are meant to teach the attendees something or help
them get to know each other better. One activity that can be used for
getting to know each other at the start of a meeting involves pre-meeting
communication. For this activity, ask the attendees to bring their
favorite T-shirt to the specific meeting the activity is to be done in.
Then at the start of the meeting, after everyone has arrived, ask each
attendee to show their shirt and explain how the T-shirt explains something
about their personality or tells something about their interests.
here for more group activities on-line.
counts, everybody deserves a chance, everybody has a responsible role to
play and we all do better when we work together." - Bill Clinton
Need a Facilitator?
Comments from others using a facilitator:
"Shirley is an excellent
facilitator. When facilitating our team, her ability to remain impartial
keeps everyone on track. Her ability to facilitate a productive meeting
better utilizes everyone's time".
"Shirley's energy and enthusiasm are
excellent examples for the rest of us. I have seen many occasions when
Shirley was able to get a group moving just because of the enthusiasm she
showed on the topic at hand. That is very contagious."
"If I had to pick the
people who have had the most impact on the support team, Shirley would be at
the top of the list. Through Shirley's leadership, team was able to set
goals, adopt an organizational structure, and prioritize a list of action
"Shirley is an excellent facilitator and
an expert on teaming. She keeps us on track in Quality Improvement team
meetings, often suggesting different problem solving techniques."